PHCC Academy Privacy Policy

Last Updated: October 9, 2025

PHCC Academy (“PHCC Academy,” “we,” “us,” or “our”) respects your privacy and is committed to protecting the personal information you share with us. This Privacy Policy describes how we collect, use, share, and safeguard your information when you visit https://phccacademy.org (the “Site”) or otherwise interact with us.

By using our Site, you agree to the terms of this Privacy Policy.

Information We Collect

We collect information to operate effectively, improve our educational offerings, and provide better service. The types of information we may collect include:

Information You Provide Directly

  • Name, email address, phone number, mailing address, or organization when you complete a contact form, register for courses, or request information.
  • Payment details (processed securely by third-party payment providers; we do not store your credit card information).
  • Any other information you voluntarily provide through our Site or communications.

Information Collected Automatically

When you visit our Site, we automatically collect certain information about your device and usage, including:

  • IP address, browser type, operating system, and device identifiers.
  • Pages viewed, time spent on pages, links clicked, and referring URLs.
  • Aggregate usage statistics through cookies and analytics tools (see “Cookies and Tracking Technologies” below).

Cookies and Tracking Technologies

We use cookies, web beacons, and similar technologies to improve your browsing experience, analyze traffic, and understand how our Site is used.

You can disable or delete cookies through your browser settings. Please note that disabling cookies may affect certain Site functionality.

Use of Google Analytics

We use Google Analytics, a web analytics service provided by Google LLC, to help us understand how visitors engage with our Site.

Google Analytics collects information such as:

  • Pages visited and time spent on each page,
  • Browser type, operating system, and referring URL,
  • Your IP address (which may be anonymized or truncated).

Google uses this data to analyze website traffic and provide us with reports. Google may also use this information as described in its own privacy policy.

You can learn more about Google’s data practices or opt out of analytics tracking at:

https://policies.google.com/privacy

https://tools.google.com/dlpage/gaoptout

Google Contact Information:
Google LLC
1600 Amphitheatre Parkway
Mountain View, CA 94043

How We Use Your Information

We use the information we collect to:

  • Operate and maintain our Site and services;
  • Process course registrations and payments;
  • Communicate with you about your account, inquiries, or services;
  • Improve our offerings and user experience;
  • Monitor Site performance and prevent fraud or misuse;
  • Comply with legal and regulatory obligations.

We do not sell or rent your personal information to any third parties.

How We Share Information

We may share your information only in the following limited circumstances:

  • Service Providers: With trusted vendors who perform services on our behalf (e.g., website hosting, analytics, email delivery, payment processing). These providers are bound by confidentiality obligations.
  • Legal Compliance: When required by law, subpoena, or legal process, or to protect our rights, property, or safety.
  • Business Transfers: In connection with a merger, reorganization, or sale of assets, subject to continued protection of your data.

Data Retention

We retain personal information only as long as necessary for the purposes described in this Privacy Policy, to meet legal obligations, or to resolve disputes. When information is no longer needed, we securely delete or anonymize it.

Security

We use reasonable administrative, technical, and physical safeguards to protect your information from unauthorized access, disclosure, or misuse. However, no method of transmission or storage is 100% secure, and we cannot guarantee absolute security. You use our Site at your own risk.

Your Privacy Rights (U.S. State Laws)

Depending on your state of residence, you may have certain rights regarding your personal information, including the right to:

  • Access or request a copy of your personal data;
  • Request correction or deletion of your data;
  • Opt out of certain data sharing or targeted advertising;
  • Not be discriminated against for exercising your privacy rights.

To exercise your privacy rights, please contact us using the information in Section 11 below. We may request verification of your identity before fulfilling a request.

Children’s Privacy

Our Site and services are intended for adults and are not directed toward children under 13. We do not knowingly collect personal information from minors. If we learn that we have inadvertently collected data from a child under 13, we will promptly delete it.

Limitation of Liability

To the fullest extent permitted by law, PHCC Academy and its affiliates, officers, employees, and agents disclaim all warranties, express or implied, related to the accuracy, reliability, or completeness of the information provided on this Site.

PHCC Academy shall not be liable for any indirect, incidental, consequential, or punitive damages arising from the use or inability to use the Site, including loss of data or profits, even if advised of the possibility of such damages.

Some jurisdictions do not allow the exclusion or limitation of certain damages, so parts of this section may not apply to you.

Contact Us

If you have questions or concerns about this Privacy Policy or our data practices, please contact:

PHCC Academy
180 S. Washington Street, Suite 100
Falls Church, VA 22046
Email: phccacademy@naphcc.org
Phone: 703-237-8100 or 800-533-7694

Changes to This Policy

We may update this Privacy Policy periodically. The “Last Updated” date above indicates when changes were last made. Any updates become effective upon posting to this page. We encourage you to review this Policy regularly.